Create Warmify Email Rule in Gmail

8 min

1. Open Gmail

Go to gmail.com and log in.

2. Open Filter Settings

Click the ⚙️ Settings icon (top right)

Select See all settings

Go to the Filters and Blocked Addresses tab

3. Create a New Filter

Click Create a new filter

4. Set the Filter Condition

In the Subject field, enter: warmify-

Click Create filter

5. Choose the Filter Action

Check Skip the Inbox (optional)

Check Apply the label

Click Choose label → New label

Name it Warmify and Click Create

6. Apply & Save

Check Also apply filter to matching conversations

Click Create filter

❗️Important Note

Since you use Gmail to send and receive emails, this guide can only move Emails from your inbox to a designated folder. However, Gmail automatically stores a copy of every sent email in the "Sent" folder. Unfortunately, standard Gmail filters can't prevent or remove that; it's a system-level behavior within Google Workspace.

Two clean solutions:

Option 1: Dedicated Outreach Mailbox (Best Practice Long-Term)

Choose to run outreach from a dedicated mailbox (e.g., sales@ or partnerships@) instead of a personal working inbox.

This keeps your primary account completely clean while still allowing warm-up and AE outreach to run properly.

Option 2: Manual Cleanup (Simple & Immediate)

You can also periodically search in Gmail: in:sent label:Warmify

Select all and delete in bulk.

This takes just a few seconds and does not impact sender reputation in any way.