---
title: Create Warmify Email Rule in Gmail
slug: create-warmify-email-rule-in-gmail
icon: {"faIcon":"fa-brands fa-wordpress-simple"}
docTags: 
createdAt: 2026-01-12T16:19:15.102Z
---

### 1. Open Gmail

- Go to **gmail.com** and log in. 

### 2. Open Filter Settings

- Click the **⚙️ Settings** icon (top right) 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/gQmBuCXPPdyK4tCbo8Im0_screenshot-2026-01-12-111539.png)

- Select **See all settings** 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/b25SRRq9MdwZGTnukWtlC_image.png)

- Go to the **Filters and Blocked Addresses** tab 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/w9Z6EqBYBEx5Yt-MfY-Ga_image.png)

### 3. Create a New Filter

- Click **Create a new filter** 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/Xs1euqzWD8u_8i63KGbMr_image.png)

### 4. Set the Filter Condition

- In the **Subject** field, enter: **warmify- **

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/7c7Il1SVxvNB9CgSYhJ0m_image.png)

- Click **Create filter** 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/oD-oQ9lZA1-XZyAm4YJRi_image.png)

### 5. Choose the Filter Action

- Check **Skip the Inbox** (optional) 
- Check **Apply the label** 
- Click **Choose label** → **New label** 

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/81SwqE6r4Zgm0z5_zXSnK_image.png)

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/A7wkra_grNGK47MqVk7Dy_image.png)

- Name it **Warmify **and Click **Create**

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/Lnq7wV3T9QyvxvGlL37QZ_image.png)

### 6. Apply & Save

- Check **Also apply filter to matching conversations** 
- Click **Create filter**

![](https://api.archbee.com/api/optimize/wlBoYP3-_D88k8I6lqBSW/O19hyAMNmmWfGnqwRLx4V_image.png)

### ❗️Important Note

Since you use Gmail to send and receive emails, this guide can only move Emails from your inbox to a designated folder. However, Gmail automatically stores a copy of every sent email in the "Sent" folder. Unfortunately, standard Gmail filters can't prevent or remove that; it's a system-level behavior within Google Workspace.

### Two clean solutions:

**Option 1: Dedicated Outreach Mailbox (Best Practice Long-Term)**

Choose to run outreach from a dedicated mailbox (e.g., sales@ or partnerships@) instead of a personal working inbox.

This keeps your primary account completely clean while still allowing warm-up and AE outreach to run properly.

**Option 2: Manual Cleanup (Simple & Immediate)**

You can also periodically search in Gmail: in\:sent label\:Warmify

Select all and delete in bulk.

This takes just a few seconds and does not impact sender reputation in any way.

### For more info, contact us at :